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UK-Nottinghamshire: Mailing services.

Section I: Contracting Authority

I.1) Name, Addresses and Contact Point(s):
Efficiency East Midlands Ltd
Pure Office, Lake View Drive, Sherwood Park, Nottinghamshire, NG15 0DT, United Kingdom
Tel. +44 1623859889, Email: aidan@eem.org.uk
Contact: Aidan Nunn
Main Address: http://www.efficiency-em.co.uk
NUTS Code: UK

I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: Yes

I.4)Type of the contracting authority:
Other type:: governed by public law (Procurement Consortia)

I.5) Main activity:
General public services

Section II: Object Of The Contract

II.1) Scope of the procurement

II.1.1) Title: Printing, Fulfilment and Mailing
Reference number: EEM0025

II.1.2) Main CPV code:
79571000 - Mailing services.


II.1.3) Type of contract: SERVICES

II.1.4) Short description: EEM on behalf of its members would like to establish a framework for the provision of Printing, Mail sorting and delivery management services. The
expectation of EEM Members is that the established framework will add
value to their organisations by providing an efficient streamlined process for
the provision of printing and Mailing services whilst ensuring data protection
is at the forefront of their service.
EEM members are predominantly within the East Midlands but not
exclusively so and may have requirements in other parts of England and
Wales. The consortia is owned by our members which include Housing
Associations, ALMO's, Local Authorities and bodies from the wider public
sector such as NHS hospitals, Universities and Police Authorities. A full list
of current EEM members is available at www.efficiencyem.co.uk

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 10,000,000

Currency:GBP

II.2) Description

II.2.2) Additional CPV code(s):
79571000 - Mailing services.


II.2.3) Place of performance
Nuts code:
UK - UNITED KINGDOM

Main site or place of performance:
UNITED KINGDOM


II.2.4) Description of the procurement: EEM on behalf of its members are looking to establish a framework for the provision of Printing, Fulfilment and Mailing and delivery management services. The expectation of Contracting Authorities is that the established framework will add value to their organisations by providing an efficient streamlined process for the provision of printing and mailing services whilst ensuring data protection is at the forefront of their service.

The Service Provider will be expected to work with the Contracting Authorities to advise on methods to improve their current printing and mailing arrangements which can result in efficiency savings being demonstrated to members.

Our members are predominately based in the East Midlands but increasingly located throughout the UK (including London). The successful Service Provider should have the experience and capacity to fulfil our member┐s requirements. A full list of EEM members is available at www.efficiency-em.co.uk/members

II.2.5) Award criteria:
Quality criterion - Name: Method Statement Assessment / Weighting: 45

Cost criterion - Name: Price / Weighting: 55


II.2.11) Information about options
Options: No


II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No


II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

IV.1.1)Type of procedure: Open


IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: Yes


IV.1.6) Information about electronic auction
An electronic auction has been used: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2015/S 234-425095



IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

Contract No: EEM0025
Lot Number: Not Provided
Title: Not Provided

A contract/lot is awarded: Yes


V.2) Award of contract

V.2.1) Date of conclusion of the contract: 26/08/2016

V.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 16 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 16

V.2.3) Name and address of the contractor

The contract has been awarded to a group of economic operators: Yes

Contractor (No.1)
Latcham Direct Limited
1 Western Drive, Hengrove, Bristol, BS14 0AF, United Kingdom
Email: mark.skirton@latchamdirect.co.uk
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.2)
The Mailing House Group Limited
Nelson Way, Nelson Industrial Estate, Cramlington, Northumberland, NE23 1JY, United Kingdom
Email: truda.rodgers@northernmail.co.uk
NUTS Code: UK
The contractor is an SME: Yes

Contractor (No.3)
GPS Document Management
24 Watford Road, Kings Langley, Hertfordshire, WD4 8EA, United Kingdom
Email: richard.smith@gpsdm.co.uk
NUTS Code: UK
The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Lowest offer: 53,000 / Highest offer: 95,000
Currency: GBP

V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No

Section VI: Complementary information

VI.3) Additional information: The Authorised Users of the Framework Agreements and entitled to access and use the Framework Agreements are:
1. Any current EEM Member being an organisation which is a member of EEM at the date of the Contract Notice and being one of the organisations identified at www.efficiency-em.co.uk
2. Any Future Member of EEM being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents
3. An EEM Participant being an organisation based within England or Wales which is neither a current EEM Member nor a Future Member of EEM but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in 1 or more geographic area in which it operates
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=217690314

VI.4) Procedures for review

VI.4.1) Review body
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079476000

VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 2079476000

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: The Contracting Authority have incorporated a minimum 10 calendar day standstill period at the pointinformation on the award of the Contract to be awarded at conclusion of the procurement exercise begunby publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to takeaction in the High Court (England, Wales and Northern Ireland). Generally, any such action must be broughtwithin 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract has not been entered into the Court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Contract to be `ineffective┐.

VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Correspondance Team, Cabinet Office, Whitehall, London, SW1A 2AS, United Kingdom
Tel. +44 2072761234

VI.5) Date of dispatch of this notice: 07/09/2016






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