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UK-Nottingham: Document management services.

Section I: Contracting Authority
Title: UK-Nottingham: Document management services.
I.1)Name, Addresses and Contact Point(s):
Nottingham City Homes
Beechdale Court Offices, Beechdale Road, Bilborough, Nottingham, NG8 3LH, United Kingdom
Tel. +44 01158762088, Fax. +44 01158762092, Email:
Attn: Rebecca Dermody

I.2)Type of the contracting authority:
Regional or local authority

I.3) Main activity:
Not Provided

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract
II.1.1)Title attributed to the contract by the contracting authority: Electronic Document and Records Management and Workflow Solution
II.1.2)Type of contract and location of works:

Service Category: 7

Region Codes: UKF14 - Nottingham
II.1.3)Information about a framework or a dynamic purchasing system:
Not Provided
II.1.4)Short description of the contract or purchase(s):
Document management services. Nottingham City Homes is looking to procure an EDRMS and Workflow solution to be closely integrated with the company's business systems that will support current and future document management requirements across the whole organisation.

Broadly, the scope of the requirement for the EDRMS and Workflow (which should be web-based) covers the provision of:
Electronic Document Management System
Records Management System
Content Management System (this may be compatibility with other products)
Workflow System
Integration (data and application)
Hardware (where applicable)
Solution Design & Analysis
Planning & Implementation
Support and Maintenance
Data Import services

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 4FRK573853. Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is 31/05/2011 13:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email

II.1.5)Common procurement vocabulary:
72512000 - Document management services.
II.1.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): No

II.2)Total Final Value Of Contract(s)
II.2.1) Total final value of the contract(s)
Not Provided

Section IV: Procedure
IV.1) Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria: The most economically advantageous tender in terms of:

Criteria - Weighting

Price - 35
Quality Assessment - 65

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: NCH0012
IV.3.2)Previous publication(s) concerning the same contract: Not Provided

Section V: Award Of Contract

1: Award And Contract Value
Contract No: Not Provided

V.1)Date Of Contract Award: 08/02/2012
V.2) Information About Offers
Number Of Offers Received: 12
Number Of Offers Received By Electronic Means: 12
V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
Official name: Serengeti Systems Ltd
Postal address: Serengeti House, 6 Hillside Road
Town: Bury St Edmunds
Postal code: IP32 7EA
Country: United Kingdom
V.4)Information On Value Of Contract
Not Provided
V.5)Information about subcontracting:
The contract is likely to be subcontracted: No

Section VI: Complementary Information
VI.1)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: Not Provided
VI.2)Additional Information:
To view this notice, please click here:
GO-201345-PRO-4710413 TKR-201345-PRO-4710412
VI.3.1)Body responsible for appeal procedures:
Nottingham City Homes Ltd
14 Hounds Gate, Nottingham, NG1 7BA, United Kingdom
VI.3.2)Lodging of appeals: Not Provided
VI.3.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.4)Date Of Dispatch Of This Notice: 05/04/2013

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