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UK-Nottingham: Mailing services.

Section I: Contracting Authority
Title: UK-Nottingham: Mailing services.
I.1)Name, Addresses and Contact Point(s):
Nottingham City Homes Limited
Beechdale Court, Nottingham, NG8 3LH, United Kingdom
Tel. +44 1158762089, Fax. +44 1158762092, Email: procurement.team@nottinghamcityhomes.org.uk, URL: www.nottinghamcityhomes.org.uk
Attn: Rebecca Vines

I.2)Type of the contracting authority:
Regional or local authority

I.3) Main activity:
Not Provided

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Printing, Fulfilment and Mailing
II.1.2)Type of contract and location of works:
SERVICES

Service Category: 27

Region Codes: UKF - EAST MIDLANDS (ENGLAND)
II.1.3)Information about a framework or a dynamic purchasing system:
Not Provided
II.1.4)Short description of the contract or purchase(s):
Mailing services. Efficiency East Midlands Members are looking to establish a framework agreement for the Printing, Fulfilment and Mailing of rent statements and resident newsletters. The successful Service Provider will be responsible for the following services printing of quarterly rent and insurance statements, receiving delivery of Resident newsletters (Printed elsewhere), merge the statements with the newsletters and insert into a plain envelope ready for posting on a quarterly basis, posting of Resident newsletters only, sort the output into walk sort or other appropriate category to obtain maximum postage discounts, payment and re-invoicing of postage costs.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: UK4WKC5M4Y. Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is 30/08/2011 13:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
II.1.5)Common procurement vocabulary:
79571000 - Mailing services.
II.1.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): No

II.2)Total Final Value Of Contract(s)
II.2.1) Total final value of the contract(s)
Not Provided


Section IV: Procedure
IV.1) Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria: The most economically advantageous tender in terms of:

Criteria - Weighting

Price - 60
Quality - 40

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: EEM0025
IV.3.2)Previous publication(s) concerning the same contract: Not Provided

Section V: Award Of Contract

1: Award And Contract Value
Contract No: 139230855

V.1)Date Of Contract Award: 01/01/2012
V.2) Information About Offers
Number Of Offers Received: Not Provided
Number Of Offers Received By Electronic Means: 6
V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
Official name: The Mailing House Group Limited (t/a Northern Mail)
Postal address: Nelson Park, Nelson Way
Town: Northumberland
Postal code: NE23 1JY
Country: United Kingdom
Telephone: +44 8453887898
Internet address: www.northernmail.co.uk
V.4)Information On Value Of Contract
If annual or monthly value:
Number of years: 4
V.5)Information about subcontracting:
The contract is likely to be subcontracted: No


Section VI: Complementary Information
VI.1)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: Not Provided
VI.2)Additional Information:
Accordingly, any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM. The seventeen current members of Efficiency East Midlands Ltd (EEM) are ┐ Nottingham City Homes Ltd of 14 Hounds Gate, Nottingham NG1 7BA, A1 Housing Bassetlaw Ltd of, Hundred Acre Lane, Worksop, Nottinghamshire, S81 0TS, Bolsover District Council, Sherwood Lodge, Bolsover, S44 6NF, Derby Homes Ltd of Floor 2 South Point, Cardinal Square, 10 Nottingham Road, Derby, DE1 3QT, Newark and Sherwood Homes Ltd of Kelham Hall, Kelham, Newark on Trent, Nottinghamshire, NG23 5QX, Ashfield Homes Ltd of Broadway, Brook Street, Sutton in Ashfield, Nottinghamshire, NG17 1AL, Charnwood Neighbourhood Housing Ltd of Council Offices, Southfield Road, Loughborough, LE11 2TN, Tuntum Housing Association Ltd of 90 Beech Avenue, New Basford, Nottingham, NG7 7LW, Nottingham Community Housing Association Ltd of 12/14 Pelham Road, Sherwood Rise, Nottingham, NG5 1AP, Mansfield District Council of Civic Centre, Chesterfield Road South, Mansfield, NG19 7BH, Gedling Homes Ltd of Cavendish 249, Cavendish Street, Ashton under Lyne, Cheshire, OL6 7AT, Rykneld Homes Ltd of Pioneer House, Mill Lane, Wingerworth, Chesterfield, S42 6NT, ACIS Group Ltd of Acis House, Bridge Street, Gainsborough, Lincolnshire, DN21 1GG, Chesterfield Borough Council of Town Hall, Rose Hill, Chesterfield, Derbyshire, S40 1LP, LHA ┐ASRA Group Ltd of 3 Bede Island Road, Leicester, LE2 7EA, South Derbyshire District Council of Civic Offices, Civic Way, Swadlincote, Derbyshire, DE11 0AH and Derwent Housing Association Ltd of No 1 Centro Place, Pride Park, Derby, DE24 8RF.

All of the current members are, therefore, to be regarded as Contracting Authorities under the Public Contracts Regulations 2006 for the purpose of this procurement exercise and entitled as Authorised Users (as described at 1 below) to access and use the Framework Agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice. Homes and assets owned, managed or maintained by the EEM members already stretch across the whole of the East Midlands, but EEM's objective is to grow substantially, by adding to its membership Local Authority, Arms Length Management Organisation (ALMO) and Registered Provider housing landlords within the East Midlands that are Contracting Authorities under the Public Contracts Regulations 2006 owning and/or managing/maintaining affordable, rented, intermediate market rent or shared equity housing stock or managing/maintaining stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other stock as described at II.1.5 of this Contract Notice. Additionally, EEM recognises that Local Authority, ALMO or Registered Provider organisations may not wish to join EEM as a member but will wish to access and use the Framework Agreement to be awarded at the conclusion of the procurement exercise begun by publication of this Contract Notice subject to being Authorised Users (as described at either 2 or 3 below).

All such organisations in either case will be entitled to access and use the Framework Agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice. The Authorised Users of the Framework Agreement being advertised by this Contract Notice (in addition to EEM) and entitled to access and use the Framework Agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are: 1. any Current EEM Member ┐ an organisation which is a member of EEM at the date of this Contract Notice and being one of the organisations listed above in this section VI.3; 2. any Future Member of EEM ┐ a Local Authority, ALMO or Registered Provider housing landlord organisation (of the type described in the third paragraph of this section VI.3) entitled to join and which has applied to and has joined EEM as a member in accordance with the constitutional documents of EEM and in respect of which organisation notice has been given by EEM to the economic operators who are a party to the Framework Agreement being advertised by this Contract Notice that such organisation is an Authorised User of this Framework Agreement as a member of EEM.

Future EEM Members may include consortia made up entirely of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) wholly owned and controlled by the consortia members and would include in those circumstances the consortia members of the special purpose vehicle that owns and controls it; 3. an EEM Participant ┐ an organisation which is neither a Current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) will be entitled to use the Framework Agreement advertised by this Contract Notice if it is based within the East Midlands, owns and/or maintains/manages housing stock or other property of the type described in the third paragraph of this section VI.3 in one or more geographical area in which it operates and is a Local Authority i.e. a County, Metropolitan (City), District and Borough Council or a Unitary Authority in England or Wales or is an Arms Length Management Organisation (or any statutory replacement or successor organisation) managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a Registered Provider under the Housing and Regeneration Act 2008 (or subsequent legislation) and is itself a Contracting Authority for the purpose of the Public Contract Regulations 2006 and in respect of which organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreement being advertised by this Contract Notice that such organisation is an Authorised User of this Framework Agreement.

EEM Participants will include consortia made up entirely of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) wholly owned and controlled by the consortia members and would include in those circumstances the consortia members of the special purpose vehicle that owns and controls it.

For the purpose of this Notice, the geographical area local authorities are identifiable by reference to the Direct Gov website at www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm and a full list of all current Registered Providers can be found at www.tenantservicesauthority.org/server/show/nav.490. Reference to legislation in this Contract Notice includes successor and/or replacement legislation. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO-2012911-PRO-4228265 TKR-2012911-PRO-4228264
VI.3.1)Body responsible for appeal procedures:
Efficiency East Midlands Limited
A1 Housing Bassetlaw Ltd, Forest Bungalow, Worksop, S81 OTS, United Kingdom
Tel. +44 1623726250, URL: www.efficiency-em.co.uk

Body responsible for mediation procedures:
Efficiency East Midlands Limited
A1 Housing Bassetlaw Ltd, Forest Bungalow, Worksop, S81 OTS, United Kingdom
Tel. +44 1623726250, URL: www.efficiency-em.co.uk
VI.3.2)Lodging of appeals: Not Provided
VI.3.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.4)Date Of Dispatch Of This Notice: 11/09/2012
ANNEX A

I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
V1.2 Additional Information
V1.2 Additional Information, V1.2 Additional Information, United Kingdom


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